Corporate Events
Conference & Seminar Catering in Málaga
Reliable catering for conferences, seminars and corporate days, built around your schedule, delegate numbers and venue constraints.
FlexFood supplies working lunches, coffee breaks and buffet service for conferences and corporate events throughout Málaga and Marbella. We work directly with venue AV schedules and delegate counts, delivering on time, every time, with menus that scale from twenty attendees to several hundred without compromising presentation or quality.
Perfect for
Ideal for corporate conferences, industry seminars, training days and multi-day congresses in Málaga's business venues and Marbella hotels, where precise timing between sessions matters as much as the quality of the food served.
What is included
- Morning and afternoon coffee breaks with pastries and fruit
- Working lunch buffets suited to tight session schedules
- Dietary-labelled menus covering vegetarian, vegan and allergen needs
- Discreet setup and clearance timed around your agenda
- Uniformed waiting staff and full equipment hire available
Conference catering is a sequence rather than a single service: arrival coffee, mid-morning break, working lunch, afternoon break, each keyed to a session that may overrun. The menu matters less than whether two hundred people can be fed and cleared inside twenty minutes. Delegate numbers move until the final week, so we build menus that scale from ten to 250 guests without changing the kit list. A large share of this work is offsite, with companies taking a private villa or a finca towards Álora or Coín for two or three days.
How we work on site
We arrive at least two hours before the first coffee, four to five if we are building an outdoor kitchen and a dining set-up. For 100 delegates a typical team is four chefs, twelve waiting staff and three bartenders. We take your agenda in advance and work to it, setting up while sessions run and clearing once delegates are back in the room. Where a finca has no usable kitchen, we build one and run the entire day from it.
Sample menu
- Standing working buffet requiring no cutlery
- Hot main plus two salads, served fast
- Rice dishes and paella cooked on site
- Individual gastroboxes for tight lunch windows
- Allergen-labelled vegan and gluten-free lines throughout
- Afternoon break: fruit, nuts, chocolate, coffee
Explore other services
Good to know
Is there a minimum order for a conference day?
Yes. Every menu has a minimum guest count — ten on our buffets and BBQ — and the charge is calculated from that count rather than from how many people actually sit down. Menus start at €50 per guest, so the entry point depends on the format you choose.
How far ahead should conference catering be booked?
Two to three weeks is workable, though corporate clients commonly confirm months ahead, and we hold dates up to two years out. Our season runs mid-April to mid-October; in 2025 we delivered 84 events across four months, so peak weeks close early.
What invoicing and documents do you provide?
We invoice companies routinely, with 21% VAT itemised and your company details shown. We can quote formally in advance for procurement, reference purchase orders, and agree payment terms with your finance team before the event.
How late can we confirm final delegate numbers?
Ideally five days before, which is when we place produce orders and set staffing. Small movements after that are usually absorbable, since our menus are built to scale. Reductions below the booked minimum are charged at the confirmed figure.
Can you cater at a finca with no infrastructure?
Yes. We bring our own equipment, crockery and staff as standard, and where there is no kitchen we construct a full outdoor one. Fincas towards Álora and Coín, and estates in La Zagaleta or Sotogrande, are regular territory for us.
Can you cater conferences with rolling breaks between sessions?
Yes. We coordinate directly with your programme, setting up coffee breaks and buffet lunches to appear and clear within the gaps between sessions, so delegates are never left waiting and meeting rooms stay clutter-free.
Lets plan it
Tell us your date and idea and we will send a tailored proposal within 24 hours.